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Information on the corona virus (Covid-19)

[Last updated on 16.10.2020]

"From the winter semester 2020/21 onwards, university operations shall, as far as permissible and possible, take place in classroom formats, otherwise on the basis of digital teaching and offerings. Higher education institutions are places of education and joint learning and thus places of encounter. As far as is justifiable from the point of view of hygiene, this should also be lived out as far as possible in organisational terms with attendance offerings."
(quote from the 'Corona-Verordnung Studienbetrieb und Kunst des Ministeriums für Wissenschaft, Forschung und Kunst Baden-Württemberg')

As a responsible university, we constantly keep an eye on developments - whether in the economic, political or current health sector. We are also interested in responsible and considerate cooperation on campus and beyond.
Therefore, we would like to provide you with information about the coronavirus (COVID-19) and ask you to use the contacts below to find out more about the virus and any necessary behaviour.

Important Facts

  • With the decree of the Ministry of Science, Research and Arts, the start of winter semester is on October 12, 2020.
  • All public events until the end of October 2020 are postponed or cancelled.
  • The university buildings are closed to external students until further notice. Lecturers, students and staff members have access with their HdMCard.
    Please note the changed opening hours and regulations of the university.
  • The library has restricted opening hours. All further information can be found here: Website of the library
  • Employees and professors of the university can still be reached as usual by telephone and e-mail.
  • You can find the current appointment calendar here: Calendar of Events (in German)
  • The updated schedule for the winter semester 2020/21 can be found here: Schedule (in German)
  • You can find the latest hygiene concept here: Hygiene concept

Masks are compulsory at HdM
In addition to maintaining a minimum distance of 1.5 metres, since 27 July 2020 it has also been mandatory to wear a mouth and nose protector (MNS) in all university buildings. It is recommended to wear an MNS outdoors on campus. The mouth-and-nose protector may be removed during lectures and at one's own workplace.

Information on studies

Semester dates

The winter semester starts on 12 October 2020, the end of lectures is set for 05 February 2021.

The Hochschule der Medien is aiming for a presence semester for the winter semester 2020/21, taking into account the current Corona Ordinance of the State of Baden-Württemberg. A high proportion of attendance is planned in the timetable, especially for the new first and second semesters. Part of the courses offered will be offered digitally, in varying high proportions depending on the degree programme and subject semester. In order to keep the number of participants low, courses are also held in "hybrid" form, i.e. one group is present at the HdM, another follows the course via livestream or video conference. The degree programmes inform their students accordingly at the start of lectures.

In accordance with the regulations of the Ministerium für Wissenschaft, Forschung und Kunst B-W, there will be no excursions in the winter semester until further notice.

The examination procedure will be conducted in a two- or three-week period starting on 08.02.2021. Possible practical project phases may be extended under certain circumstances.

Obligatory attendance for virtual lectures

Attendance obligations are the same for virtual events as for face-to-face events and depend on the teaching plan. Any compulsory attendance planned by the lecturer will be announced at the beginning of the course.

Information on examinations and form of examinations for students

[Status on 6 October 2020]

We would like to inform you about the general procedures regarding examinations and form of examinations Due to the changes in the organisation of teaching in the 2020 summer semester, the question of examinations naturally also arises. In many cases, examinations are scheduled at the end of or after the lecture phase. For these exams, lectures, presentations and oral exams, we have collected all relevant topics in this document on Corona-related adjustments to examinations.

We will keep you up to date in this regard. Therefore, please check your HdM e-mails regularly, as important information will be sent to you by e-mail.

International students / incoming students please contact your Faculty Coordinator (Exchange Students) or Academic Dean (Degree Students) for any questions about exams.

Post-examination review

[Status on 06 October 2020]

In the winter semester 2020/2021, examinations can again be inspected in personal discussions between students and examiners. Since students have a legal right to inspect the examinations, all teachers are requested to also inspect the examinations of the summer semester 2020.

If it is not possible to inspect the examination in a personal interview, the examination can also be inspected in an electronic format. In this case, the examiner will release the screen in order to explain and discuss the sample solution, the previously scanned solution of the student and the points system with the student.

Regulations for virtual online examinations

[Status on 23 April 2020]

Regulations for virtual online examinations are still being worked out.

Attending oral examinations and academic presentations on final papers

[Status on 23 April 2020]

As a rule, academic presentations on final papers and oral examinations can take place if:

  1. None of the parties involved is affected by quarantine measures (ordered or recommended)
  2. None of the parties involved shows signs of disease, and
  3. The examination is carried out in a well-ventilated room allowing a distance of more than 1.5 m between persons.

Points 1 and 2 are to be noted on the examination protocol.

Information on theses and practical semesters for students

[Status on 25 März 2020]

All examiners and also all internship offices have coordinated and agreed uniform, university-wide regulations on final theses and internships. Especially in these uncertain times, we see the need to work out individual solutions with the affected students in order to reduce disadvantages and avoid hardship cases.

Final theses

If you are currently in the final thesis phase and have questions regarding extension, content adaptation, etc., please contact your supervising professor. As a university, we will try to find a suitable solution for your very special situation.

Practical study semester

If you are currently in your practical semester and, for example, have questions regarding the recognition of home office work, please contact the internship office of your degree programme.

Internationaler Austausch / Incomings

Information for international students / incoming students /outgoing students can be found on the website of the International Office.

Please contact the international office via incomings@hdm-stuttgart.de for any questions.



Individual curriculum for international achievements

The rules described below concerning individual study planning regarding international achievements are intended as an alternative to a semester abroad, when it is impossible to take courses abroad due to the constrains and restrictions imposed by Corona pandemic. The Information given below also concerns further planning of stays abroad until summer semester 2021.

In order to facilitate recognition of competences acquired at partner universities beyond the scope of the Constitutional Law of the Federal Republic of Germany (hereinafter referred to as “partner universities”), students have option to agree with the responsible Dean of their faculty an individual curriculum in terms of a Learning Agreement.

Such curriculum must include, in addition to the target achievements at Media University of Applied Sciences, at least one academic achievement according to Part B of the Studies and Examinations Regulations as a creditable achievement, which is completed at one or more partner universities. However, the curriculum shall not allow to obtain more than 30 ECTS credits in any six-month period. Considering the reference period, the actual times of performance achieved by the student shall be taken into account. Within an examination period (administrative semester), achievements may be completed both at the Media University and at partner universities.

This regulation applies to initial examinations at partner universities which are to be assigned to examination semesters in summer 2020, up to and including summer 2021. It shall be extended accordingly for the performance of re-examinations or for admission to the initial examination at the partner university respectively, if the initial examination was planned to take place in the aforementioned semesters, but could not be attended due to reasons beyond the control of the student (in particular withdrawn due to illness or other approved reasons).

Further information is also available from the International Office.

Available modules in the virtual realm for the winter semester 2020/21

In the StarPlan timetable system you will find the courses that are offered in the current semester. In addition, the module descriptions of your programme of study contain information on the form in which the courses are offered. This may change in the course of the semester.

If you have any questions or are unclear about something, please contact your Dean of Studies.

Moodle: Distance Learning options

The Moodle course on Distance Learning is available at:

Moodle: #beprepared

We are now online #HereForYou: deepen your skills around successful studying, no matter if digital or analogue. In the Moodle course #beprepared you will find information, tips, multimedia offers, exercises or webinars on topics such as self-determined learning, exam preparation, collaboration in the digital space, scientific writing, profession, application & career and mental health.

Here’s something very cool – The VS (verfasste Studierendenschaft – student representative organisations) finance the fees of the trainers and speakers who provide digital offers and thus enables you to learn from professionals.

Click here for the course: https://e-learning.hdm-stuttgart.de/moodle/course/view.php?id=3105

Support for following online lectures

If a student can credibly demonstrate that he or she is unable to follow lectures held or recorded online in sufficient quality at his or her home workplace due to a poor internet connection, or that he or she does not have a suitable terminal device, HdM will provide the student with a place at the university, taking into account the regulations of infection protection.

In the whole area of the HdM the coverage by Eduroam is so good that even online held lectures can be followed. Students should preferably use the places in the library, the learning world or the learning bar in front of the S-Bar to follow the lectures with their own equipment they have brought with them. If the demand is so high that these places are exhausted, taking into account the distance requirements in these areas, lecture halls and seminar rooms may also be available.

If students do not have a suitable device, they can use PC workstations at the university by arrangement. The pool rooms of the study programmes should preferably be used for this purpose. For this purpose, individual arrangements must be made with the responsible course director. As a rule, a workstation is not permanently assigned.

Students are obliged to bring their own headset/headphones and to use them at all times to follow online lectures from a place at the university or to watch recorded courses.

Students are obliged to adhere strictly to the regulations of infection protection on the premises of the university. In the event of violations, the university management is entitled to issue a temporary ban from entering the premises for individual students.

Language courses

The Language Centre endeavours to offer a large number of courses during the summer semester despite coronavirus. Due to the evolving situation, however, we are currently unable to say whether a course will take place and what the schedule will be.

Therefore, we ask you to check our homepage regularly for the latest information. As soon as it is clear that a course cannot take place, we will inform those participants already admitted personally by e-mail. The affected courses will also be cancelled in the timetable.

Student residences

The Studierendenwerk Stuttgart has created FAQs for the student residences on its website. These provide information about parties, cleaning intervals, use of washing machines and the correct behaviour in the case of infection.
Further details can be found on the Studierendenwerk website.

Effects on BAföG

[Status September 2020]


The Studierendenwerk has announced that due to the high number of applications in the winter semester 2020/2021 there may be delays in processing applications at the moment. Please contact the Office for Educational Promotion for further information. The Studierendenwerk Stuttgart has published FAQs on its website to answer questions about the Corona Pandemic on BAföG.

Financing of studies

Some students have lost side jobs or working student contracts due to the coronavirus crisis and are, in short, in a financial squeeze. In addition to the BAföG and the application for scholarships (see e.g. Stipendienlotse), which, however, cannot be implemented in the short term, further measures may make sense. For example, you should set up a savings plan by actively contacting your health insurance company, your apartment rental agency, your mobile phone company, TV licencing, etc., if you are currently unable to make payments. Ask for a deferral of your contributions and, if necessary, a block on dunning. If you are able to do so, you could ask whether a reduced amount can be paid on account.


In the greatest need, a bridging loan, e.g. from the KfW Bank, can also provide short-term relief if no help can be provided from a family context. Some (development) associations may also be able to offer short-term loans. The Hildegardis-Verein, for example, currently offers a simplified procedure in which female students can receive a grant of up to 3,000 euros – for more information, see here.


Furthermore, there are already initial efforts to organise financial support for students by the state. The state of Baden-Württemberg recently announced an emergency fund for students. With the emergency aid fund, the state provides interest-free loans of up to 450 euros for the months of April and May (thus a total of up to 900 euros) for students in an emergency situation if they can prove that their earnings have been lost since April and that they are not receiving other sufficient benefits, such as BAföG or scholarships. Applications should be processed as quickly and easily as possible. The implementation is carried out by the Studentenwerke Baden-Württemberg. So please contact the Studierendenwerk Stuttgart directly to find out more! Whether and in what form further state aid programmes will be realised cannot be foreseen at the moment.


In the course of further relaxation of the quarantine measures in the coming months, there will also be job opportunities once again.
Those who currently have the opportunity to work from home as freelancers should try to take advantage of this opportunity.
Further information on this topic is also offered by the Studierendenwerk on its homepage and in its social counselling service.

Student advisory services

All our advisory services in and around the university are available.

Office for Student Affairs

The Office for Student Affairs will help you with all administrative questions concerning your studies. This includes questions about sickness or leave of absence, semester fees, or registration and de-registration (Important for the time during coronavirus: if you are ill for a longer period of time during the semester, you should register at the Office for Student Affairs).
Website for the Office of Student Affairs
E-Mail studienbuero@hdm-stuttgart.de

Central Student Advisory Service

We advise you confidentially and competently around your study life. Whether you have questions about the individual course of your studies, self-organisation, your own handling of isolation, upcoming exams that cause stomach pain, your study-life balance and all the emotions associated with it, our study advisors Annica and David are #HereForYou!
Website for the Student Advisory Service
E-Mail studienberatung@hdm-stuttgart.de

Writing advice

Do you have a writing project coming up and you need a little support?
The Writing Advice Service (Schreibberatung) provides virtual advice on many aspects of academic writing, from finding the right topic, to structuring and the right time management, to citation and the correct handling of sources.

An overview and contact details of the various offices, such as the Central Student Advisory Service, Study & Career Centre and Office for Student Affairs etc., can be found in the Moodle course: #beprepared.

General information

The Rectorate of the Hochschule der Medien points out the following regulations and instructions as well as the hygiene concept of the HdM and asks the members of the university to take them into consideration.

Direct or indirect contact with the coronavirus

Information for students

For students, as a general rule:
If there are recognisable symptoms of COVID19 or have a suspected COVID19 infection, please immediately contact your doctor/City Health Authorities. Do not come to he university.
If there are recognisable symptoms and/or justified suspicion of an infection with the corona virus, contact the treating family doctor/health office immediately! Under no circumstances may the university be visited. Please inform the Studienbüro (study office) of the HdM by e-mail or telephone at studienbuero@hdm-stuttgart.de and at the same time inform your Dean of Studies by e-mail. If courses with compulsory attendance are held during the period of the required quarantine, please also contact the lecturer directly.


Information for university staff members

As a general rule:
If there are recognisable symptoms and/or well-founded suspicion of infection with the corona virus, the treating family doctor/health office is to be contacted immediately and under no circumstances is the service at the university to be taken up. Please inform the Personnel Department in writing to personal@hdm-stuttgart.de with relevant details such as the time of your stay at the university and any symptoms you may have.

Even if there are no recognisable symptoms of an infection with the coronavirus, please stay at home for at least 7 days (or until a confirmed negative test result is obtained) in case of suspicion, i.e. if you have had contact with a person who is demonstrably infected. In consultation with your line manager, a decision will be made on a more flexible and independent form of work, such as mobile work.

Corona tracking with UniNow

In the buildings, all lecture halls, seminar rooms and many other rooms, attendance from the start of lectures in the winter semester 2020/21 at the HdM will be documented with the help of UniNow. The use of the UniNow app for documentation purposes in accordance with §6 Corona-VO is compliant with the applicable data protection guidelines. Students as well as employees of the HdM can use the UniNow-App for this purpose. However, documentation is also possible without prior installation of the UniNow-App.

Status on 06.10.2020: Currently, the QR scan works with a camera function and in the latest version of the UniNow app. Please note that the manual will be continuously supplemented or changed as the tracking feature is being developed further.

Handbuch zur Nutzung von UniNow zur Kontaktnachverfolgung

Instead of using an Excel or paper list, we ask you to add people without a smartphone or laptop:
Link to add a person manually

Events and meetings

Reduction of social contacts
We ask you to minimise physical contact wherever possible and to avoid telephone or e-mail contact. Meetings should be held via video conference if possible. If possible, always keep sufficient distance from other people and wear a mouth-nose cover if this is not possible.

Masks compulsory at HdM
In addition to maintaining a minimum distance of 1.5 metres, the wearing of a mouth and nose protector (MNS) has been mandatory in all university buildings since 27 July 2020. Wearing an MNS outdoors on campus is recommended. The mouth-and-nose protector may be removed during lectures and at one's own workplace.

Events at the HdM

In the winter semester 2020/21, attendance courses may be held in compliance with the requirements of the CoronaVO of the state and the MWK. All other (attendance) courses which are not related to teaching activities are prohibited until the end of the 2020/21 winter semester.
An overview of all cancelled and exclusively virtual courses at the HdM can be found here:
https://www.hdm-stuttgart.de/terminkalender

Meetings

Meetings are permitted under restrictions.
A minimum distance of 1.5 metres must be maintained to other people in public spaces wherever possible.
Further information and exceptions for public and non-public spaces can be found at:
https://coronavirus.stuttgart.de/item/show/690337

Prevention and recommendation

We also ask you to observe all possible preventative measures and remind you again of the general rules of hygiene:

  • wash your hands frequently
  • do not shake hands
  • if you sneeze, do so into your elbow, not into your hands
  • keep your distance from other people - at least 1,50 m between you and others!
  • open the window frequently to let in fresh air.
https://www.infektionsschutz.de/hygienetipps/ (in German only)

Any questions about the coronavirus?

If you have any questions about the coronavirus, you can call the telephone hotline of the Baden ­Württemberg Public Health Office (Landesgesundheitsamt) (0711 904-39555) available from 9 am until 6 pm every day.

We will continue to inform you promptly about new developments via the HdM Corona newsletter.

Contact:

Tanja Trötschel
Vice Director of Administration
troetschel@hdm-stuttgart.de

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