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Study. Understand. Do.

Information on the corona virus (Covid-19)

[Last updated on 03.07.2020]

As a responsible university, we constantly keep an eye on developments - whether in the economic, political or current health sector. We are also interested in responsible and considerate cooperation on campus and beyond.
Therefore, we would like to provide you with information about the coronavirus (COVID -19) and ask you to use the contacts below to find out more about the virus and any necessary behaviour.

Important Facts

  • With the decree of the Ministry of Science, Research and Arts, the start of summer semester is postponed to April 20, 2020.
    Digital learning formats will be offered as far as possible.
  • All public events until the end of May 2020 are postponed or cancelled.
  • The university buildings are closed to external students until further notice. Lecturers, students and staff members have access with their HdMCard.
    Please note the changed opening hours and regulations of the university.
  • Since 20.04.2020 the library has a restricted emergency opening. All further information can be found here: Website of the library
  • Employees and professors of the university can still be reached as usual by telephone and e-mail.
  • You can find the current appointment calendar here: Calendar of Events (in German)
  • The updated schedule for the summer semester 2020 can be found here: Schedule (in German)

Information on studies

Semester dates

[Status on 16 April 2020]

Contrary to all rumours, the current summer semester for 2020 will not be shortened.

The semester starts on 20 April and the end of lectures is set for 24 July. In accordance with the regulations of the Baden-Württemberg Ministry of Science, Research and the Arts, there will be no trips during the summer semester. Furthermore, the Whitsun week will be changed to a normal week of lectures. The aim is to carry out the examinations in a maximum two-week period. Possible practical project phases may be extended under certain circumstances. This will ensure that the summer semester will comprise the regular 14-week period and that students are not exposed to increased time pressure.

Obligatory attendance for virtual lectures

[Status on 16 April 2020]

Attendance obligations are the same for virtual events as for face-to-face events and depend on the teaching plan. Any compulsory attendance planned by the lecturer will be announced at the beginning of the course.

Information on examinations and form of examinations for students

[Status on 2 July 2020]

We would like to inform you about the general procedures regarding examinations and form of examinations.
Due to the changes in the organisation of teaching in the 2020 summer semester, the question of examinations naturally also arises. In many cases, examinations are scheduled at the end of or after the lecture phase. For these exams, lectures, presentations and oral exams, we have collected all relevant topics in this document on Corona-related adjustments to examinations.

We will keep you up to date in this regard. Therefore, please check your HdM e-mails regularly, as important information will be sent to you by e-mail.

International students / incoming students please contact your Faculty Coordinator (Exchange Students) or Academic Dean (Degree Students) for any questions about exams.

Post-examination review

[Status on 23 April 2020]

Also, in the 2020 summer semester, exams should preferably be reviewed in a personal conversation between students and examiners. In order to avoid hardship and long waiting times, exams in the 2020 summer semester can also be reviewed in electronic format. In this case, the examiner should facilitate the review by means of screen share, if possible, and explain and discuss the model solution, the previously scanned solution of the student and the points system with the student.

The electronic review of examinations is initially only valid for failed second repeat examinations and in the event that a de-registration procedure is initiated ex officio as a result of the student's failure to pass (e.g. deadline exceeded for Foundation Studies, number of second repeat examinations exhausted).

An extension to other examination situations will be made dependent on the further development of coronavirus-related restrictions and will be announced separately.

Regulations for virtual online examinations

[Status on 23 April 2020]

Regulations for virtual online examinations are still being worked out.

Attending oral examinations and academic presentations on final papers

[Status on 23 April 2020]

As a rule, academic presentations on final papers and oral examinations can take place if:

  1. None of the parties involved is affected by quarantine measures (ordered or recommended)
  2. None of the parties involved shows signs of disease, and
  3. The examination is carried out in a well-ventilated room allowing a distance of more than 1.5 m between persons.

Points 1 and 2 are to be noted on the examination protocol.

Information on theses and practical semesters for students

[Status on 25 März 2020]

All examiners and also all internship offices have coordinated and agreed uniform, university-wide regulations on final theses and internships. Especially in these uncertain times, we see the need to work out individual solutions with the affected students in order to reduce disadvantages and avoid hardship cases.

Final theses

If you are currently in the final thesis phase and have questions regarding extension, content adaptation, etc., please contact your supervising professor. As a university, we will try to find a suitable solution for your very special situation.

Practical study semester

If you are currently in your practical semester and, for example, have questions regarding the recognition of home office work, please contact the internship office of your degree programme.

Internationaler Austausch / Incomings

[Status on 09 April 2020]

Information for international students / incoming students /outgoing students can be found on the website of the International Office.

Please contact the international office via incomings@hdm-stuttgart.de for any questions.



Individual curriculum for international achievements

The rules described below concerning individual study planning regarding international achievements are intended as an alternative to a semester abroad, when it is impossible to take courses abroad due to the constrains and restrictions imposed by Corona pandemic. The Information given below also concerns further planning of stays abroad until summer semester 2021.

In order to facilitate recognition of competences acquired at partner universities beyond the scope of the Constitutional Law of the Federal Republic of Germany (hereinafter referred to as “partner universities”), students have option to agree with the responsible Dean of their faculty an individual curriculum in terms of a Learning Agreement.

Such curriculum must include, in addition to the target achievements at Media University of Applied Sciences, at least one academic achievement according to Part B of the Studies and Examinations Regulations as a creditable achievement, which is completed at one or more partner universities. However, the curriculum shall not allow to obtain more than 30 ECTS credits in any six-month period. Considering the reference period, the actual times of performance achieved by the student shall be taken into account. Within an examination period (administrative semester), achievements may be completed both at the Media University and at partner universities.

This regulation applies to initial examinations at partner universities which are to be assigned to examination semesters in summer 2020, up to and including summer 2021. It shall be extended accordingly for the performance of re-examinations or for admission to the initial examination at the partner university respectively, if the initial examination was planned to take place in the aforementioned semesters, but could not be attended due to reasons beyond the control of the student (in particular withdrawn due to illness or other approved reasons).

Further information is also available from the International Office.

Available modules in the virtual realm for the 2020 summer semester

[Status on 16 April 2020]

In the StarPlan timetable system you will find the courses that are offered in the current semester. In addition, the module descriptions of your programme of study contain information on the form in which the courses are offered. This may change in the course of the semester.

If you have any questions or are unclear about something, please contact your Dean of Studies.

Moodle: Distance Learning options

The Moodle course on Distance Learning is available at:

Moodle: #beprepared

We are now online #HereForYou: deepen your skills around successful studying, no matter if digital or analogue. In the Moodle course #beprepared you will find information, tips, multimedia offers, exercises or webinars on topics such as self-determined learning, exam preparation, collaboration in the digital space, scientific writing, profession, application & career and mental health.

Here’s something very cool – The VS (verfasste Studierendenschaft – student representative organisations) finance the fees of the trainers and speakers who provide digital offers and thus enables you to learn from professionals.

Click here for the course: https://e-learning.hdm-stuttgart.de/moodle/course/view.php?id=3105

Support for following online lectures

If a student can credibly demonstrate that he or she is unable to follow lectures held or recorded online in sufficient quality at his or her home workplace due to a poor internet connection, or that he or she does not have a suitable terminal device, HdM will provide the student with a place at the university, taking into account the regulations of infection protection.

In the whole area of the HdM the coverage by Eduroam is so good that even online held lectures can be followed. Students should preferably use the places in the library, the learning world or the learning bar in front of the S-Bar to follow the lectures with their own equipment they have brought with them. If the demand is so high that these places are exhausted, taking into account the distance requirements in these areas, lecture halls and seminar rooms may also be available.

If students do not have a suitable device, they can use PC workstations at the university by arrangement. The pool rooms of the study programmes should preferably be used for this purpose. For this purpose, individual arrangements must be made with the responsible course director. As a rule, a workstation is not permanently assigned.

Students are obliged to bring their own headset/headphones and to use them at all times to follow online lectures from a place at the university or to watch recorded courses.

Students are obliged to adhere strictly to the regulations of infection protection on the premises of the university. In the event of violations, the university management is entitled to issue a temporary ban from entering the premises for individual students.

Extension of foundation study period

[Status on 17 April 2020]

The regulation that repeat examinations must be taken in the following semester remains mandatory in this semester as well. As described on the left in the tab "Examinations and forms of examination" in points 4 to 6, under certain circumstances, a special withdrawal of examinations can be claimed. This also applies if the special withdrawal is accompanied by a necessary extension of Foundation Studies. However, the extent to which the use of a special withdrawal then also leads to an extension of the deadline for the performance of Foundation Studies must be examined in each individual case. The same applies if, for example, an extension of the foundation studies would only become necessary at a later point in time in the course of the studies as a result of the coronavirus effects. However, those responsible at the university agree that coronavirus-related circumstances must not be to the detriment of the students.

Language courses

[Status on 16 April 2020]


The Language Centre endeavours to offer a large number of courses during the summer semester despite coronavirus. Due to the evolving situation, however, we are currently unable to say whether a course will take place and what the schedule will be.

Therefore, we ask you to check our homepage regularly for the latest information. As soon as it is clear that a course cannot take place, we will inform those participants already admitted personally by e-mail. The affected courses will also be cancelled in the timetable.

Student residences

[Status on 16 April 2020]

The Studierendenwerk Stuttgart has created FAQs for the student residences on its website. These provide information about parties, cleaning intervals, use of washing machines and the correct behaviour in the case of infection.
Further details can be found on the Studierendenwerk website.

Effects on BAföG

[Status on 16 April 2020]


As the Federal Ministry of Education and Research has announced by decree, the postponement of the start of lectures will in no case affect BAföG entitlement. Students (whether they are first year students or already receiving support) have no reason to fear that they will not receive any money in or for April 2020. Self-study and online studies also count as study activities. You can also obtain information from the Office for Educational Promotion. It is important to note that one’s BAföG application must be submitted in April 2020 at the latest if you have not yet received a BAföG decision for the 2020 summer semester. The Studierendenwerk Stuttgart has published additional FAQs on its website to answer questions about the coronavirus pandemic on BAföG.

Financing of studies

[Status on 30 April 2020]


Some students have lost side jobs or working student contracts due to the coronavirus crisis and are, in short, in a financial squeeze. In addition to the BAföG and the application for scholarships (see e.g. Stipendienlotse), which, however, cannot be implemented in the short term, further measures may make sense. For example, you should set up a savings plan by actively contacting your health insurance company, your apartment rental agency, your mobile phone company, TV licencing, etc., if you are currently unable to make payments. Ask for a deferral of your contributions and, if necessary, a block on dunning. If you are able to do so, you could ask whether a reduced amount can be paid on account.


In the greatest need, a bridging loan, e.g. from the KfW Bank, can also provide short-term relief if no help can be provided from a family context. Some (development) associations may also be able to offer short-term loans. The Hildegardis-Verein, for example, currently offers a simplified procedure in which female students can receive a grant of up to 3,000 euros – for more information, see here.


Furthermore, there are already initial efforts to organise financial support for students by the state. The state of Baden-Württemberg recently announced an emergency fund for students. With the emergency aid fund, the state provides interest-free loans of up to 450 euros for the months of April and May (thus a total of up to 900 euros) for students in an emergency situation if they can prove that their earnings have been lost since April and that they are not receiving other sufficient benefits, such as BAföG or scholarships. Applications should be processed as quickly and easily as possible. The implementation is carried out by the Studentenwerke Baden-Württemberg. So please contact the Studierendenwerk Stuttgart directly to find out more! Whether and in what form further state aid programmes will be realised cannot be foreseen at the moment.


In the course of further relaxation of the quarantine measures in the coming months, there will also be job opportunities once again.
Those who currently have the opportunity to work from home as freelancers should try to take advantage of this opportunity.
Further information on this topic is also offered by the Studierendenwerk on its homepage and in its social counselling service.

Student advisory services

[Status on 16 April 2020]

The advisory services in and around the university are still available.

Office for Student Affairs

The Office for Student Affairs will help you with all administrative questions concerning your studies. This includes questions about sickness or leave of absence, semester fees, or registration and de-registration (Important for the time during coronavirus: if you are ill for a longer period of time during the semester, you should register at the Office for Student Affairs).
Website for the Office of Student Affairs
E-Mail studienbuero@hdm-stuttgart.de

Central Student Advisory Service

We advise you confidentially and competently around your study life. Whether you have questions about the individual course of your studies, self-organisation, your own handling of isolation, upcoming exams that cause stomach pain, your study-life balance and all the emotions associated with it, our study advisors Annica and David are #HereForYou!
Website for the Student Advisory Service
E-Mail studienberatung@hdm-stuttgart.de

Writing advice

Do you have a writing project coming up and you need a little support?
The Writing Advice Service (Schreibberatung) provides virtual advice on many aspects of academic writing, from finding the right topic, to structuring and the right time management, to citation and the correct handling of sources.

An overview and contact details of the various offices, such as the Central Student Advisory Service, Study & Career Centre and Office for Student Affairs etc., can be found in the Moodle course: #beprepared.

General information

The Rectorate of Hochschule der Medien points out the following regulations and instructions and asks the members of the university to take them into consideration.

Direct or indirect contact with the coronavirus

Information for students

For students, as a general rule:
If there are recognisable symptoms of COVID19 or have a suspected COVID19 infection, please immediately contact your doctor/City Health Authorities. Do not come to he university.
Please inform the Studienbüro (Office of Student and Academic Services) only via email on studienbuero@hdm-stuttgart.de or via phone. At the same time please also email your Academic Dean (regular degree students)/ HdM Exchanges Team (exchange students). Do not come to the university to visit any offices/staff members face-to-face. When emailing, please also attach a copy of your travel documents or other evidence showing that you have been at or were travelling from a risk area.
Should you during a possible quarantine period not be able to attend compulsory lectures or seminars, please contact your professor/s directly via email.


Information for university staff members

As a general rule:
If there are recognisable symptoms of COVID19 or have a suspected COVID19 infection, please immediately contact your doctor/City Health Authorities. Under no circumstances should you take up service at the university.
Staff who have recently spent time in any of the most affected regions according to the "Robert Koch Institut", are kindly requested not to contact the Human Resources Department in person but to do so in writing via email to personal@hdm-stuttgart.de etailing the nature of your enquiry, the period of time when you were in an affected region, and information about any symptoms you may be experiencing.
You will receive a reply as soon as possible. Please be aware that each enquiry will be dealt with individually and this might therefore take some time.

Even if you do not have any recognisable symptoms of an infection with the coronavirus, you should stay at home for 14 days and avoid social contacts. A decision will be made in consultation with your supervisor about a more flexible and more independent form of working, such as teleworking or working from home.
Any planned or already approved business travels to the affected areas are prohibited until further notice. In general, business trips should be undertaken only when absolutely essential.

Travel and travel returnees

Information for students

Students who have been abroad in the last few days should also note:
If there are recognisable symptoms of COVID19 or have a suspected COVID19 infection, please immediately contact your doctor/City Health Authorities. Do not come to he university.

Even if you do not have any recognisable symptoms of an infection with the coronavirus, you should stay at home for 14 days and avoid social contacts.

Please inform the Studienbüro (Office of Student and Academic Services) only via email on studienbuero@hdm-stuttgart.de or via phone. At the same time please also email your Academic Dean (regular degree students)/ HdM Exchanges Team (exchange students). When emailing, please also attach a copy of your travel documents or other evidence showing that you have been at or were travelling from a risk area.
Should you during a possible quarantine period not be able to attend compulsory lectures or seminars, please contact your professor/s directly via email


Information for university staff members

Staff who have recently spent time in any of the most affected regions according to the "Robert Koch Institut", are kindly requested not to contact the Human Resources Department in person but to do so in writing via email to personal@hdm-stuttgart.de detailing the nature of your enquiry, the period of time when you were in an affected region, and information about any symptoms you may be experiencing.
You will receive a reply as soon as possible. Please be aware that each enquiry will be dealt with individually and this might therefore take some time.

Even if you do not have any recognisable symptoms of an infection with the coronavirus, you should stay at home for 14 days and avoid social contacts. A decision will be made in consultation with your supervisor about a more flexible and more independent form of working, such as teleworking or working from home.

Any planned or already approved business travels to the affected areas are prohibited until further notice. In general, business trips should be undertaken only when absolutely essential.

Events and meetings

[Status: 8. April 2020]

Reduction of social contacts
We ask you to minimise personal contacts as far as possible and to use telephone or e-mail contact instead.

Events at the HdM

Apart from digital courses, there will be no classroom events at the HdM until the end of May 2020. All public events until 31 August 2020 are postponed or cancelled.

An overview of all cancelled and virtual events at the HdM can be found here: https://www.hdm-stuttgart.de/terminkalender

Meetings


Meetings are only permitted under severe restrictions.
In the state of Baden-Württemberg, it is only permitted to stay in public space alone, with another person not living in the household or with members of one's own household. A minimum distance of 1.5 metres to other people in public areas must be maintained wherever possible.
All meetings and gatherings in public places are prohibited. Groups of more than two persons are not allowed.
For more information and exceptions for public and non-public spaces, see: https://coronavirus.stuttgart.de/item/show/690337

Prevention and recommendation

We also ask you to observe all possible preventative measures and remind you again of the general rules of hygiene:

  • wash your hands frequently
  • do not shake hands
  • if you sneeze, do so into your elbow, not into your hands
  • keep your distance from other people - at least 1,50 m between you and others!
  • open the window frequently to let in fresh air.
https://www.infektionsschutz.de/hygienetipps/ (in German only)

Any questions about the coronavirus?

If you have any questions about the coronavirus, you can call the telephone hotline of the Baden ­Württemberg Public Health Office (Landesgesundheitsamt) (0711 904-39555) available from 9 am until 6 pm every day.

We will inform you promptly about the latest developments.

Contact:

Tanja Trötschel
Vice Director of Administration
troetschel@hdm-stuttgart.de

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